Tổ chức Hợp tác Quốc tế Đức (GIZ) tuyển Thư ký, làm việc tại Hà Nội
Hạn nộp hồ sơ: 7/9/2012
Thông tin chi tiết như sau:
German International Cooperation (GIZ) is looking for a highly motivated and qualified Vietnamese national to join its team at the country representative office in Hanoi for the position of
Secretary
Duty station: Hanoi
Duties and responsibilities:
1. Secretariat work and services
Organises and coordinates the management team’s schedule( Country Director and 2 Deputies)
Reminds, updates and notifies the management team of daily appointments
Prepares and organises information materials for the country director and/or meetings
Answers, reviews, forwards and/or takes calls
Manages incoming and outgoing correspondence (post, fax, email) and prioritises and organises it
Replies and looks after correspondence
Photocopies and scans documents as needed
Participates in internal and external (team) meetings and workshops and assists with documenting these, e.g. taking minutes
Prepares agenda for meetings of Management Committee
Maintains project data lists, contact lists and other relevant lists of GIZ Vietnam
Supports visitors to office, e.g. preparation of work schedule, coordinates meeting and other tasks upon request
Advises experts and visitors on questions relevant to their scope of work.
Ensures adequate communication internally and externally.
2. Office coordination, office management and general coordination
Ensures the flow of information, overall smooth management of the office support structure for the management team.
Deals with leave requests for contracted experts
Coordinates and monitors schedules and ensures agreed blocks of time are kept for planned events relating to GIZ Vietnam
Coordinates and organises rooms for meetings
Coordinates equipment etc. required for meetings
3. Administration
Maintains a filing system for the office, treats information confidentially, specifically in the areas of personnel and finance
Updates the filing system daily with incoming and outgoing correspondence
Performs other duties and tasks upon request of the management team
Minimum requirements:
University degree in office management/business administration
At least 3 years’ professional experience in a comparable position
Good working knowledge of ITC technologies (related software, phone, fax, email, internet) and computer applications (e.g. MS Office)
Excellent proficiency in written and spoken English and German
Excellent management and organisational skills
Strong team spirit and flexibility
Successful candidates will enjoy good working conditions with a friendly and creative working environment, an open corporate culture, a clear career path with opportunities, competitive benefits and compensation, and good policies of training and development.
Interested qualified candidates are invited to send their application, CV and photo in English to one of the following addresses before 7th September 2012.
By Post: GIZ Office Hanoi, 6th Floor, Hanoi Towers, 49 Hai Ba Trung Street, Hanoi, Viet Nam
By email: hr-giz@giz.de
Note: Please state ‘Application for Secretary” on the envelope or in the subject line.
Only short-listed candidates will be contacted.
