UNDP cần tuyển chuyên gia làm việc tại Hà Nội. Hạn chót nộp hồ sơ: 16/12/2007. Thông tin chi tiết như sau:
TERMS OF REFERENCE
National UN Volunteer Specialist in Administrative Support
Position: National UN Volunteer Specialist in Administrative Support
Duration: 12 months (extendable)
Working Hours: Full-time ? 8 working-hours/day
Host agency: UNV Office
Duty Station: Ha Noi, Viet Nam
Starting date: January 2008
UNV PREAMBLE
This post is a United Nations Volunteers Programme Assignment and based on the values of voluntary commitment, and engagement, which are the foundations of volunteerism.
The United Nations Volunteers is the UN Organization that supports sustainable human development globally through the promotion of volunteerism and through the mobilization of volunteers. It serves the causes of peace and development by enhancing opportunities for people?s participation. It is universal, inclusive and embraces volunteer actions in all its diversity.
Volunteerism is diverse and is embedded in all cultures. Voluntary action in its various forms brings benefits to others as well as to the individual volunteer. It makes important economic and social contributions, and it contributes to creating social capital and cohesion by helping to build trust and reciprocity among people.
In this context, as a United Nations Volunteer you are encouraged and expected to try to identify and stimulate local expressions of volunteerism. You are expected to regard your national colleagues as peers and together uphold the trust placed in you as volunteers by the communities and the organization you are assigned to.
BACKGROUND
Administrative support is needed in the UNV Office while the programme is widening its activities and cooperation. The balance of human resource will help to promote effective internal communications within the office and better management with increasing number of volunteers.
The NUNV Administrative assistant will be recruited locally and assigned to the office of the UNDP Country Director to assist in the coordination, organization and overall support to the UNV Office and its projects. He/ She will deal primarily with personnel, logistical and administrative requirements related to UNV inputs/assignments.
The NUNV Administrative Assistant will work under the direct supervision of the UNV Country Operations Assistant and the UNV Programme Officer through whom he/she reports to the UNDP Country Director. To function effectively it is essential that the UNV Administrative Assistant maintain close working relations with the other staff of the UNDP office, both in administration and programme divisions, and be well integrated as a member of the UNDP team.
DUTIES AND RESPONSIBILITIES
Human Resources Management
a) Assist in recruitment of UNVs when needed including ensuring TORs under UNV format, sending out advertisement for posts on relevant websites and newspapers, assisting in initial screening and biographical analysis of applications for UNV assignments, and support interviewing for selection.
b) Maintains personnel files of all UNVs assigned to the country, entering new National UN Volunteers? data in the DINA database; Provide administrative briefing to newly commencing UNVs. Assist UNVs in completing administrative procedures upon their arrival and departure.
c) Supporting in Atlas HCM – Entering data for hiring volunteers, HR administration, absence management, global payroll management.
d) Update UNV Monthly Leave Records and send reminders to UNVs as/when necessary, monitor leave and draft leave reports for the UNV Country Office Team with particular attention to the final leave entitlement.
e) Update and remind serving volunteers of the dates for submitting their on-line reports; Ensure that matters requiring action are brought to the attention of the Country Operations Assistant and/ or UNV Programme Officer
f) Liaise with serving UN Volunteers on administrative matters including medical insurance claims, travel authorizations and claims, inventories of personal effects of serving UNV volunteers as per current rules and regulations.
Logistical Support
g) Assist in supporting new UNV Volunteers arriving to the country, in the issuance of UNV Identity Cards, Emergency Cards, business cards, letter for opening bank account and other documents.
h) Maintain and update UNV database, security information, online directory, and different e-lists ( UNV VN, Volunteer Discussion, Youth)
i) Manage the UNV email box on a daily basis and answer general queries about UNV and manage mailing list and disseminate UNV publications
j) Provide logistical support to UNV office (photocopies, car booking, etc.) and manage stationary and office equipment
k) Maintain UNV?s general office files and keep information and reference material in a manner, which allows easy reference and retrieval.
l) Assist in logistic arrangements for UNV Annual Workshop, UNV meetings, Information Sessions etc.
m) Arrange vouchers for payments on Atlas as/when required.
n) Perform other tasks as assigned by the UNV PO related to the development and administration of the UNV Programme.
ESSENTIAL REQUIREMENTS AND EXPERIENCE
– Graduate of a recognized university or training institution
– Proficiency in English, including good written skills
– Minimum 2 years of relevant work experience
– High level of computer literacy, particularly in MS Office and ability to operate standard office equipment.
– Excellent abilities to organise his/her workload
HIGHLY DESIRED QUALIFICATIONS AND EXPERIENCE
– Prior volunteer experience and commitment to volunteerism
– Strong interpersonal and networking skills
– A demonstrated high level of professionalism and maturity and an ability to work in high- pressure situations to meet tight deadlines
– Positive attitude and ability to work independently as well as part of a close-knit team in a professional and timely manner
– Ability to prioritize, summarize and organize information
– Experience or familiarity in dealing with media and / or with communications issues and products including online media and website development
– Experience in development work and familiarity with the UN system is an advantage
CONDITIONS OF SERVICE FOR NATIONAL UN VOLUNTEER SPECIALISTS:
National UN Volunteer Specialists in Viet Nam receive a volunteer living allowance (VLA), which is intended to cover their accommodation and basic living expenses. In Viet Nam the VLA is VND 6,900,000 per month. They also receive a resettlement allowance equal to one month?s VLA per 12 months assignment upon successful completion of the assignment. Full medical and life insurance is provided, and they are entitled to 30 days annual leave.
APPLICATION PROCEDURES:
Interested national candidates should include a detailed curriculum vitae (CV) and an application letter (both in English) in a sealed envelope marked: ?Application for the post of NUNV Specialist in Administrative Support? to the address below or via email to unv@undp.org.vn (preferable)
UNV Office – United Nations Development Programme (UNDP)
25-29 Phan Boi Chau Street Hanoi
Deadline: 16th of December 2007
We regret that acknowledgement will be sent to short-listed applicants only.
